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Payroll Administrator


Payroll Administrator

The Payroll Administrator is responsible for accurate and timely processing of all employee’s pay to Company and legal specifications.

Responsibilities & Duties:

(Responsibilities include, but are not limited to the following)


  • Manage and process payroll for both facilities in a timely and efficient manner, using Visual Manufacturing and ADP People/Pay at Work payroll system.
  • Process termination payments in accordance with Income tax laws.
  • Use Cognos Impromptu to create various payroll files.
  • Download Overtime entries to ADP and Visual.
  • Enter manual payroll adjustments and special requests in to ADP.
  • Create payroll file in Cognos and transfer to ADP every second Tuesday.
  • Ensure payroll is accurate and transmit to ADP.
  • Reconcile payroll and give data to Accounting for processing.
  • Manage pay stub distribution
  • Issue Record of Employments and other necessary documentation when required.
  • Responsible for issuing manual cheques when required.
  • Sort pay stubs and distribute.
  • Answer payroll questions from employees as required.

Data Entry:

  • Oversee the daily entry of production timesheets from both facilities into Visual.
  • Collect and enter weekly office timesheets into Visual Manufacturing.
  • Ensure all time entries are in the Visual Manufacturing system on time.
  • Ensure accuracy of time entries.
  • Liaise with Supervisors and employees about any timesheet issues.
  • Review entries for vacation, personal and sick leave.


  • Hire and terminate employees in both the Visual Manufacturing and Payroll systems.
  • Assist with absentee reports as required.
  • Prepare overtime reports and disseminate.
  • File Human Resources records.
  • Work with ADP support staff to update and modify payroll systems as required.
  • Create new employee files/accounts in the payroll system.
  • Update employee payroll information as required.
  • Manage and update payroll files including vacation and sick leave status.
  • Address all employee payroll inquires in a timely matter and resolve any discrepancies or problems accordingly.
  • Maintain and administer all payroll documents and files.
  • Research and document company payroll policies.
  • Keep abreast of changes to pay policies including taxable benefits, statutory remittances, ROE processing.
  • Close employee files upon termination of employment.
  • Provide assistance to HR and Accounting as required.

 General duties:

  • Process, administer and manage employee family and tax related deductions and remit data to accounting as required
  • Process and administer pension contributions with Manulife
  • Oversee Group RRSP program. Process deductions from employees pay and transfer to Royal Bank.
  • Process year-end adjustments and taxable benefits
  • Verify T4 information with ADP prior to processing.
  • Reconcile T4s at year-end and distribute to employees.
  • Participate in internal and external audits.
  • Respond to payroll and employment inquires from outside organizations such as Service Canada, Revenue Canada, financial institutions.
  • Benefit administration – enrolments, updates and changes
  • Prepare annual reports for Finance


  • Experienced in processing medium sized Canadian payroll with multi province locations
  • Experience with administrative support functions.
  • Working experience with payroll software packages preferably with ADP Pay-at-Work and People-at- Work.
  • Proficient with Microsoft Office.
  • Experience with Visual Manufacturing preferred.
  • Payroll experience in a manufacturing organization.

 Education/ Professional Certification:

  • Post secondary education in Accounting and Payroll training or equivalent experience
  • Experience with a time and attendance software system would be a strong asset.


  • Excellent excel skills.
  • Working knowledge of accounting principals.
  • Able to multi-task
  • Excellent problem solving skills
  • Team-oriented
  • Able to work with minimal supervision
  • Excellent interpersonal skills
  • Excellent communication skills
  • Excellent organization skills
  • Bilingualism (English/French) is a definite asset


While we thank all those who apply, only qualified candidates will be contacted.

DEW is proud to be an equal opportunity employer.

DEW strives to create a respectful, accessible and inclusive work environment. Upon individual request, DEW will endeavour to remove any barrier to the hiring process to accommodate those candidates with disabilities. Should any applicant require accommodation through the application, interview or selection processes, please contact our Human Resources. For assistance in applying for positions in Ottawa email and in Miramichi email


DEW Engineering and Development ULC

Canada's trusted defence partner.

Member Of

The Canadian Association of Defence and Security Industries     Atlantic Canada Aerospace and Defence Association (ACADA)      Association of the United States Army     Canadian Business Council Abu Dhabi